Output Document Management

This division is responsible for Oracle E-Business Suite document and business process automation. Working with our clients, we provide an effective and reliable way of storing and retrieving documents in real time. Hence reducing the amount of paper based processes with electronic procedures.

Document management software or paperless office technology, replaces paper-based processes with electronic procedures, eliminating the printing, posting and manual filing of paper documents.  With tightly integrated document management systems, directly from your Oracle E-Business Suite and and with just a few clicks of the mouse, business documents, such as invoices and statements, are automatically created, delivered, archived and retrieved.
 
Document management not only cuts paper, making good environmental sense, it also makes good business sense, forming a convincing proposition for any type of organisation.  Patech deploys the Version One Document Management solutions which integrate seamlessly into Oracle E-Business Suite and will drive significant cost savings across the organisation.  With a typical ROI of less than six months, the Version One Document Management solution is used by thousands of organisations in both the public and private sectors worldwide.

Optical Character Recognition (OCR)

Some clients use Version One’s Optical Character Recognition facility (OCR) to automatically index all dot-matrix printed Proof of Delivery documents, and these organisations typically calculate that this facility allows documents to be automatically archived at least three times faster.

The comprehensive indexing within the Version One document imaging system means that staff can retrieve and inspect documents indexed, for example, by despatch date, customer order number, item, or customer name.

Organisations now need minimum information from their clients, in order to quickly and easily access information and resolve any queries for them. An e-mail button within the software means that users then simply e-mail the correct documents to the client – this is especially important for many credit control teams.